Notice of Marriage / Civil Partnership

What is a notice of marriage / notice of civil partnership?

A notice of marriage / notice of civil partnership is a legal declaration which must be given individually by each of you in person.

A notice is venue specific and valid for 12 months from the date the notice is given, so before booking an appointment you need to have decided where and when you would like to get married or form your civil partnership and have made a provisional booking with the venue and / or local registration service.

If, after giving notice, you change the ceremony venue or the date is moved beyond 12 months from the date of your appointment, you must give a new notice and pay the fees again.

Your notice must be displayed publicly for 28 clear days before a marriage or civil partnership schedule can be issued.  However, if one or both parties to the marriage / civil partnership is subject to immigration control, this legal waiting period may be extended, by the Home Office, to 70 days. 

Please do ensure that you plan ahead as your marriage or civil partnership cannot take place if the legal preliminaries are not carried out in sufficient time to allow for the marriage or civil partnership schedule to be issued ahead of the ceremony date.  

 

When and where can we give notice?

The requirements are different depending on your nationality.  Please read the following information carefully.

If you are British, Irish or an EEA citizen with EU Settlement Scheme (EUSS) status granted or applied for before 30 June 2021 you must:

  • Each give your notice of marriage or civil partnership at the Register Office in the district where you have lived for the nine days prior to the appointment. 
  • If you both live in the Gloucestershire Registration District you can book a double appointment and attend together or can book single notice appointments and attend separately.  

If one or both of you are a non-EEA national or an EEA citizen without EU Settlement Scheme (EUSS) status:

  • One of you must have lived in the Gloucestershire Registration District for the nine days immediately before giving notice.  If one of you lives in another Registration District, you may both give notice together in Gloucestershire or in the other district.
  • You must book a double notice appointment and attend together.

 

What documents do we need to take to our notice appointment?

The documents required are prescribed by law and these requirements are slightly different depending on your nationality. 

All documents must be originals, we are unable to accept electronic documents. 

Please check the details below to ensure you bring the correct documentation as if anything is missing, expired, photocopied or on a mobile device, we won't be able to take your notice and you will need to book a new appointment and pay the appointment fee again.

 

We are British, Irish, or EEA citizens with EUSS status granted or applied for prior to 30th June 2021

You will need to provide evidence of: 

Your nationality:

You need to bring ONE of the following:

  • Valid passport; or
  • Citizenship certificate confirming British Citizenship; or
  • British birth certificates 
    • If you were born prior to 1 January 1983 we will need to see either your full or short birth certificate.
    • If you were born on or after 1 January 1983 we will need to see your full birth certificate, which includes your parents' details, PLUS either your mother or father's British birth certificate if your parents were married when you were born. If your mother or father's British birth certificate shows a different name from that on your own full birth certificate, you will need to present evidence to show their change of name (eg. marriage certificate or change of name deed).  If your parents were unmarried when you were born then only your mother's birth certificate can be accepted.  If your parents were born outside the UK, then you must provide evidence of British nationality at the time of your birth.
    • If your parents were born on or after 1 January 1983 we will also need to see evidence of their parent's nationality.  As this can be quite complex please contact us on 01452 425060 (option 3) for further information.

EUSS scheme status (if applicable)

In addition to the above, if one or both of you are EEA nationals with EUSS status granted or applied for before 30 June 2021 you must obtain a unique code prior to your appointment which will allow the Registrar to check and verify your immigration status.  The code is valid for a period of 30 days so please ensure that it is valid on the day of your appointment.  The code can be obtained by visiting https://www.gov.uk/view-prove-immigration-status.

If one or both parties to the marriage or civil partnership are EEA nationals without EUSS status then please refer to the documents listed under the heading of “If one or both of you are EEA without EU Settlement Scheme EUSS status or non-EEA nationals” as the required documents are slightly different.

 

Your address:

Please bring ONE of the following:

  • Utility bill dated no more than three months prior to the date of the appointment; or
  • Bank or building society statement or passbook dated no more than one month prior to the date of the appointment; or
  • Council tax bill dated no more than one year prior to the date of the appointment; or 
  • Mortgage statement from the last 12 months; or
  • Current residential tenancy agreement; or
  • Valid driving licence in the name of the person giving Notice of Marriage or Civil Partnership; or
  • Letter from the owner or proprietor of the address which is the person's place of residence, proof will be required that the person is the tenant or householder e.g. current tenancy agreement/mortgage statement.  This letter must include:
    • the name, address, date and signature of the owner / proprietor;
    • confirmation that this person is the owner / proprietor; and
    • confirmation of the name of the person giving notice and that they have been resident at the address for at least the eight days immediately prior to the notice appointment.

 

Evidence of your age:

If either of you are under the age of 18 we will need to see proof that your parent, or guardians, agree to the marriage.  If your parents are divorced we may also need to see the court order that gives custody to one of them.

 

Evidence of any name changes:

Evidence of any name change (marriage certificate; deed poll etc).

 

If you are divorced or widowed:

If you have been married or in a civil partnership before, we will need to see:

  • Decree absolute
    • if your divorce was granted in England or Wales and you have been issued with a paper version of your decree absolute from the court, we will need to see this and the cover sheet which accompanied it
    • if your divorce was granted in England or Wales and you have been issued with an electronic version of the decree absolute, we will need to see this and the covering email
    • if your divorce was granted outside England and Wales, we will need to see the final divorce documents issued along with a full translation into English if the document was written in any other language. 
      • A fee is chargeable for clearance of any divorces granted in countries outside England and Wales.  Please note, these may have to be referred to the General Register Office for the Registrar General to confirm whether the document is acceptable under British law.  It is not possible to specify how long it may take for approval to come and authorities to marry or form a civil partnership cannot be issued until this approval is received.  Please do take this into account when considering a marriage or formation date as there may be a significant delay before a ceremony can take place. 
  • The death certificate of the spouse / civil partner – if the surviving partner is not mentioned on the death certificate then you must also provide a certified copy of the marriage or civil partnership certificate.

The presumed death certificate of the spouse.

 

If you do not bring all the required, original, valid, documentation we will not be able to complete your notice and a further appointment will have to be booked and paid for.

 

Some of my documents are not in English, what should I bring?

If any of your documents are in any language other than English, you will need to bring the original document plus a full translation, into English.  These documents must be certified at the bottom by the translator stating “I certify this to be a true translation of the document”.  The name, address, telephone number and signature of the person who translated the document(s) must be included.

 

What will happen during the appointment?

The registrar will need to see each of you individually and will ask prescribed questions in English.  If one, or both, of you does not have, or only has limited, English language skills then they will need to bring a translator along with them.  A translator can be a family member or friend but cannot be the partner in the marriage or civil partnership.

If you or the registrar are not able to understand one another then the appointment will have to be cancelled and rebooked incurring another booking fee.

Please note:  We are unable to take bookings for clients where a divorce has not, as yet, been made final and absolute as we will need to see documentary evidence of the legal ending of any previous marriage or civil partnership.   


One or both of us are non-EEA or EEA citizens without EUSS status

What documents do we need to be able to give notice?

You will need to provide evidence of:

Your nationality:

Please bring ONE of the following:

  • Valid Passport; or
  • Valid British Travel Document; or
  • Biometric Residence Card or Permit  
  • British birth certificates
    • If you are British and born before 1 January 1983, we will need to see either your full or short British birth certificate.
    • If you were born on or after 1 January 1983 we will need to see your full birth certificate, which includes your parents' details, PLUS either your mother or father's British birth certificate if your parents were married when you were born. If your mother or father's British birth certificate shows a different name from that on your own full birth certificate, you will need to present evidence to show their change of name (eg. marriage certificate or change of name deed).  If your parents were unmarried when you were born then only your mother's birth certificate can be accepted.  If your parents were born outside the UK, then you must provide evidence of British nationality at the time of your birth.
    • If your parents were born on or after 1 January 1983, we will also need to see evidence of their parent's nationality.  As this can be quite complex please contact us on 01452 425060 (option 3) for further information.

If both parties to the marriage or civil partnership are British, Irish or EEA citizens with EU Settlement Scheme (EUSS) status granted or applied for before 30 June 2021 please refer to the documents listed on the above We are British, Irish, or EEA citizens with EUSS status granted or applied for prior to 30th June 2021 heading as the required documents are slightly different.

Your address:

Please bring ONE of the following:

  • Utility bill dated no more than three months prior to the date of the appointment; or
  • Bank or building society statement or passbook dated no more than one month prior to the date of the appointment; or 
  • Council tax bill dated no more than one year prior to the date of the appointment; or 
  • Mortgage statement from the last 12 months; or
  • Current residential tenancy agreement; or
  • Valid driving licence in the name of the person giving Notice of Marriage or Civil Partnership; or 
  • Letter from the owner or proprietor of the address which is the person's place of residence, proof will be required that the person is the tenant or householder e.g. current tenancy agreement / mortgage statement.  
    • This letter must include:
      • the name, address, date and signature of the owner / proprietor;
      • confirmation that this person is the owner / proprietor; and
      • confirmation of the name of the person giving Notice and that they have been resident at the address for at least the 8 days immediately prior to the Notice appointment.

Evidence of your age: 

If either of you are under the age of 18, we will need to see proof that your parents, or guardians, agree to the marriage.  If your parents are divorced, we may also need to see the court order that gives custody to one of them.

Referral Fee:

A referral fee of £12 each will be required, to be paid during the appointment.  Please ensure you have a card or cash available for this.

Photos: 

Both of the couple needs to provide a colour, passport size / style photograph.

Any name changes: 

Evidence of any name change (marriage certificate; deed poll etc).

If you have been divorced or widowed:

If you have been married or in a civil partnership before, we will need to see:

  • Decree absolute
    • if your divorce was granted in England or Wales and you have been issued with a paper version of your decree absolute from the court we will need to see this and the cover sheet which accompanied it.
    • if your divorce was granted in England or Wales and you have been issued with an electronic version of the decree absolute, we will need to see this and the covering email.
    • if your divorce was granted outside England and Wales, we will need to see the final divorce documents issued along with a full translation into English if the document was written in any other language. 
      Please note that a fee is chargeable for clearance of any divorces granted in countries outside England and Wales and that these may have to be referred to the General Register Office for the Registrar General to confirm the document is acceptable under British law.  It is not possible to specify how long it may take for approval to come through.  A marriage schedule cannot be issued until this approval is received, so please do take this into account when considering a marriage date as there may be a significant delay before a ceremony can take place. 
    • The death certificate of the spouse / civil partner – if the surviving partner is not mentioned on the death certificate then you must also provide a certified copy of the marriage or civil partnership certificate.
    • The presumed death certificate of the spouse.

 

If you do not bring all the required, original, valid, documentation we will not be able to complete your notice and a further appointment will have to be booked and paid for.

 

Some of my documents are not in English, what should I bring?

If any of your documents are in any language other than English, you will need to bring the original document plus a full translation, into English, certified at the bottom of the document by the translator stating “I certify this to be a true translation of the document”.  The name, address, telephone number and signature of the person who translated the document(s) must be included.

Home Office guidance for couples subject to immigration controls

Registration officials will be required to refer all marriage and civil partnership notices to the Home Office if one or both of the parties are EEA nationals without EU Settlement Scheme (EUSS) status granted or applied for before 30 June 2021 or non-EEA nationals who do not provide specified evidence that they have (a) settled status in the UK (Indefinite Leave to Enter or Remain), (b) an EU law right of permanent residence in the UK, (c) a marriage or civil partnership visa, or (d) exemption from immigration control (e.g. with the right of abode in the UK). 

The Home Office may decide to extend the 28 clear day notice period to 70 days where a sham marriage or civil partnership is suspected.  The Home Office will inform both parties, in writing, if this is the case. 

The Home Office will then make a decision whether the marriage or civil partnership schedule can be issued allowing a legal ceremony to take place. If the registration official is content to do so, and all paperwork has been cleared, for example any foreign divorce documents, then the relevant paperwork can be issued after the notice period has expired and the couple can proceed with their marriage or civil partnership. 

If your notice period is extended to 70 days, you will be required to comply with a Home Office investigation. If you do not comply with the investigation, you will be unable to marry or enter into a civil partnership on the basis of that notice.

 

What will happen during the appointment?

The registrar will need to see you individually and will ask prescribed questions in English.  If one, or both, of the parties does not have, or only has limited, English language skills then they will need to bring a translator along with them.  A translator can be a family member or friend but cannot be the partner in the marriage.  If you and the registrar cannot understand each other, the appointment will have to be cancelled and rebooked incurring another booking fee.

Please note:  We are unable to take bookings for clients where a divorce is still in progress and you are waiting for your divorce to be made final.


Face coverings guidance

Anybody attending a registration office for an appointment should wear a face covering unless they are exempt from doing so under Government guidelines.   

 

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